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Services Accelerated Restricted Procedure Notice

Services Accelerated Restricted Procedure Notice


I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: National Audit Office, Postal Address: 157-197 Buckingham Palace Road, Town: London, Telephone: 020 7798 7350, E-mail:, Contact Point(s): , For the attention of: Emma Gallacher, Postal Code: SW1W 9SP, Country: UNITED KINGDOM, Fax: 020 7798 7025, General address of the contracting authority (URL):,, Address of the Buyer Profile (URL): ,
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority National or federal Agency/Office
If 'other' please specify
I.2.2) Main activity or activities
If 'other' please specify
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No


II.1.1) Title attributed to the contract by the contracting authority UK-London: oneNAO Staff Allocation Tool
II.1.2) Service Category 7.
II.1.2.1) Main place of performance NAO Sites in the UK
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)

OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The NAO has begun implementing a strategic change programme known as 'oneNAO'. This aims to restructure the NAO by moving away from the current hierarchical Unit structure towards a fully networked organisation. To do this effectively, the NAO requires a staff allocation IT tool, and an associated skills and experience database, to improve our ability to allocate staff to jobs in a flexible and transparent way. The software tool required will be largely 'off the shelf' although minor customisations may later be required. Additionally, the software tool should be compatible for possible future integration or data exchange with existing NAO systems such as Oracle E-Business 11.5.10, Microsoft Project Enterprise 2003, and an in-house (bespoke Oracle database) corporate resource management system for job planning, budgeting and time recording. The application should allow definition of roles (e.g. resource requester, resource allocation, and viewer), supporting around 850 users.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 30245000-8.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II.1.9) Variants will be accepted No
II.2.1) Total quantity or scope (including all lots and options, if applicable) The contract will comprise purchase of an appropriate staff allocation tool, and implementation and project management support to implement the tool within the NAO. It is expected the successful organisation will be retained on a call-off basis following successful piloting of the tool for ad-hoc related consultancy requirements. The contract will be for a duration of 12 months with 2 options to extend of 6 months each in duration.
If known, estimated value excluding VAT (give figures only)
OR range: between
II.2.2) Options (if applicable) Yes
If yes, description of these options 2 options of 6 months each.
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s) (from the award of the contract)
Number of possible renewals (if any):
or Range: between
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
Either: Period in months
And / or days (from the award of the contract)
Or: Starting 13/01/2006
And/or ending 12/01/2008


III.1.1) Deposits and guarantees required (if applicable)
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)

III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met Where any of these apply, organisations will be automatically disqualified.
III.2.2) Economic and financial capacity
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No

III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes


IV.1) TYPE OF PROCEDURE Accelerated restricted procedure.
IV.1.1) Justification for the choice of accelerated procedure The NAO has embarked on a strategic change programme known as 'oneNAO' to maximise the efficiency and effectiveness of its resources for the full benefit of its clients. The implementation of the oneNAO project is 18 months in total; it was expected existing that existing IT systems would support the implementation of a staff allocation tool but, following preliminary investigations, we wish to examine other IT options. A restricted accelerated procedure is therefore required to secure a tool, with implementation and piloting within the timescales of the overall change programme.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators 5
Or Envisaged minimum number
and, if appropriate, maximum number
Objective criteria for choosing the limited number of candidates:
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3.1 File reference number attributed by the contracting entity (if applicable) EU/5/03
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Notice number in OJ:
IV.3.2.2) Other previous publications
Notice number in OJ:
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Payable documents
If yes, Price (give figures only):
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 08/11/2005
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 11/11/2006
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date 08/12/2005
Time 14:00
Place (if applicable) National Audit Office HQ, Address as in 1.1
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) Yes
If yes, authorised persons Emma Gallacher, Contracts Manager Mark Fox, Buyer


If yes, estimated timing for further notices to be published:
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) INSTRUCTIONS FOR SUBMISSION OF EXPRESSIONS OF INTEREST (EOI): - This notice contains all pre qualification info required to be submitted for EOIs. Please confirm by email your intent to submit an EOI. Please submit all information requested in this notice, in typeface, in English, providing all supplementary info. Answer all questions accurately and concisely. Indicate where a question is not relevant to your organisation, with an explanation. Return entire submission in 4 paper copies and 1 CD-ROM version in PDF (Adobe Acrobat v 6.0). The packaging must only bear the following: "CONFIDENTIAL/Private Submission/oneNAO Staff Allocation Tool"; and delivered to: as 1.1; No later than: noon on 08 November 2005. Returns received after the deadline will be rejected. All information given will be subject to verification at later stages of the process. Errors, omissions or misrepresentations will result in disqualification. The Contracting Authority also reserves the right not to proceed with the competition. GENERAL INFO REQUIRED: Provide the following for your organisation: (1) Name, address, telephone/fax number, website, contact name; (2)Company registration number and registration date; (3)Type of legal entity; (4) details of parent company if applic; organisation chart and management structure; (5) 300 word background to your organisation in relation to advertised services; (6) Indicate if you have outstanding litigation against your organisation or have had a contract terminated. If yes, supply full details; (7) Where sub contractors are proposed, provide your policy; (8) Details of 3 major assignments that demonstrates your capability to perform the advertised services including client details, date info, desc of services, value, deliverables, approach/methodology. TIMETABLE: - Issue OJEU - 24 October 2005, Deadline for EOI - 12pm, 8 November 2005, Issue ITT - 11 November 2005, Bidders Forum - 29 November 2005, ITT return date - 5 December 2005, Interviews - 9 December 2005, Contract Award - 13 January 2006. QUERIES: - The NAO will not enter into detailed discussion of the requirements at this stage. EVALUATION APPROACH: - Evaluation criteria are a combination of financial and non-financial factors, and will consider: a) Supplier Acceptability - status of supplier in relation to Article 45 of directive 2004/18/EC; b)Economic and Financial Standing - the supplier must be in a sound financial position as set out in Article 47 of directive 2004/18/EC; c)Supplier Track Record - the supplier must demonstrate a successful track record of providing similar to those advertised, as set out in Article 48 of directive 2004/18/EC; d)Supplier Capacity and Capability - Assessment of the totality of resources and core competencies available to the supplier. Failure to provide a satisfactory response to any of the questions may result in the NAO not proceeding further with the supplier. All information supplied will be checked for completeness and compliance before responses are evaluated. GO reference: GO 05102412/01
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained


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