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Supplies Open Procedure Notice

Is this contract covered by the Government Procurement Agreement (GPA)? Yes

SECTION I: CONTRACTING AUTHORITY

I.1) OFFICIAL NAME AND ADDRESS OF THE CONTRACTING AUTHORITY Organisation: National Audit Office, Address: 157-197 Buckingham Palace Road, Town: London, Telephone: 0207 798 5338, Electronic Mail: gavin.wolstenhulme@nao.gsi.gov.uk, For the attention of: Gavin Wolstenhulme, Postal Code: SW1W 9SP, Country: UNITED KINGDOM, Fax: 0207 798 5400, Internet address (URL): www.nao.org.uk
I.2) ADDRESS FROM WHICH FURTHER INFORMATION CAN BE OBTAINED As in I.1.
I.3) ADDRESS FROM WHICH DOCUMENTATION MAY BE OBTAINED As in I.1.
I.4) ADDRESS TO WHICH TENDERS/REQUESTS TO PARTICIPATE MUST BE SENT As in I.1.
I.5) TYPE OF CONTRACTING AUTHORITY Central level

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.2) Type of supplies contract Purchase
II.1.4) Is it a framework agreement? No
II.1.5) Title attributed to the contract by the contracting authority UK-London: The Supply of Office Stationery & Equipment, and Computer Consumables
II.1.6) Description/object of the contract To supply a range of stationery and computer consumables to three NAO premises, located in London, Blackpool and Newcastle. The successful supplier, to provide an internet ordering facility and direct delivery to approach 50 receipt points at the three locations.Paper stationery and other items. Stationery. Toner cartridges. Delivery trays, small office or desk equipment. Various office equipment and supplies. Office equipment. Computer supplies. Paper stationery and other items.
II.1.7) Site or location of works, place of delivery or performance London, Blackpool and Newcastle Inner London - West Blackpool Tyneside
NUTS code UKI11, UKD42, UKC22.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV)
Main Object: 30192700-8.
Additional Object: 30125100-2.
Additional Object: 28522000-7.
Additional Object: 30190000-7.
Additional Object: 30191000-4.
Additional Object: 30217300-6.
Additional Object: 21230000-4.
II.1.8.2) Other relevant nomenclature (CPA / NACE / CPC) CPA: 51.47.22.
II.1.9) Division into lots Yes
Tenders may be submitted for several lots
Lot No
ANNEX B - INFORMATION ABOUT LOTS
LOT No. 1
1) Nomenclature
1.1) Common Procurement Vocabulary (CPV)
Main Object: 30192700-8.
1.2) Other relevant nomenclature (CPA/NACE/CPC) CPA: 51.47.22.
2) Short Description Stationery.
3) Scope or Quantity Detailed in Service Specification
4) Indication about different starting/delivery date (if applicable)
Starting / delivery
ANNEX B - INFORMATION ABOUT LOTS
LOT No. 2
1) Nomenclature
1.1) Common Procurement Vocabulary (CPV)
Main Object: 30217300-6.
1.2) Other relevant nomenclature (CPA/NACE/CPC) CPA: 52.48.1.
2) Short Description Computer supplies.
3) Scope or Quantity Detailed in Specification
4) Indication about different starting/delivery date (if applicable)
Starting / delivery
II.1.10) Will variants be accepted Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) All quantities and scope included in specification
II.2.2) Options (if applicable). Description and time when they may be exercised (if possible) The contract may be extended by a further 2 years. This option will be excercised in second year of contract and will be subject to the satisfactory performance of the contractor
II.3) DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION
Either: Period in months
And / or days
Or: Starting 01/04/2006
And/or ending 31/03/2008

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Not Applicable
III.1.2) Main terms of financing and payment and/or reference to the relevant provisions (if applicable) Payment Terms will be 30 days from receipt of invoice
III.1.3) Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded (if applicable)

Not Applicable
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required
Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;

III.2.1.1) Legal position - means of proof required
Not Applicable
III.2.1.2) Economic and financial capacity - means of proof required
(b)the submission of the firm's balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c)a statement of the firm's overall turnover and its turnover in respect of the goods to which the contract relates for the previous three financial years;
Audited Financial accounts for the last two financial years
III.2.1.3) Technical capacity - means of proof required
(a)a list of the principal deliveries effected in the past three years, with the sums, dates and recipients, public or private, involved: in the case of public contracting authorities, evidence to be in the form of certificates issued or countersigned by the competent authority; in the case of private purchasers, delivery to be certified by the purchaser or, failing this, simply declared by the supplier to have been effected;
(b)a description of the firm's technical facilities, its measures for ensuring quality and its study and research facilities;
(c)indication of the technicians or technical bodies involved, whether or not belonging directly to the supplier's firm, especially those responsible for quality control;
(d)samples, description and/or photographs of the products to be supplied, the authenticity of which must be certified if the contracting authority so requests;
(e)certificates drawn up by official quality control institutes or agencies of recognized competence attesting conformity to certain specifications or standards of products clearly identified by references to specifications or standards;
Indication of arrangements for quality checks on the supplier's premises;
(f)where the goods to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authority or on its behalf by a competent official body of the country in which the supplier is established, subject to that body's agreement, on the production capacities of the supplier and, if necessary, on his study and research facilities and quality control measures;
Details of current clients and contracts held, together with details of contracts from which references can be obtained

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE Open procedure.
IV.1.3) Previous publication concerning the same contract (if applicable)
IV.1.3.1) Prior information notice concerning the same contract (if applicable)
Notice number in OJ content list
Of
IV.1.3.2) Other previous publications
Notice number in OJ content list
Of
IV.1.4) Envisaged number of suppliers that will be invited to tender (when applicable)
Number
Or: Minimum
/ Maximum
IV.2) AWARD CRITERIA B) The most economically advantageous tender in terms of:
B1) criteria as stated below:
1) Experience in the supply and distribution of Stationery products
2) Evidence of a satisfied client base
3) Financially Stable
4) Evidence of environmental consideration to work practices and products offered
5) Compliance with all relevant legislation
6) Evidence of Staff training and development
7) Can demonstrate an innovative approach to service provision
In descending order of priority: Yes.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) Reference number attributed to the file by the contracting authority Office Stationery Contract
IV.3.2) Conditions for obtaining contract document and additional documents
Obtainable until 04/10/2005
Price (where applicable)
Currency
Terms and method of payment
IV.3.3) Time-limit for receipt of tenders
Date 05/10/2005
Days from dispatch of notice
Time (when applicable) 12:00
IV.3.5) Language or languages in which tenders or requests to participate can be drawn up English
Other(s) - third country
IV.3.6) Minimum time frame during which the tenderer must maintain its tender
Until
Or months from the deadline stated for receipt of tenders 4
Days from the deadline stated for receipt of tenders
IV.3.7) Conditions for opening tenders
IV.3.7.1) Persons authorised to be present at the opening of tenders (where applicable) Opened by two members of NAO staff who are not involved in the tender process
IV.3.7.2) Date, time and place
Date 05/10/2005
Time: 14:00
Place National Audit Office, 157-197 Buckingham Palace Road, Victoria, London SW1W 9SP

SECTION VI: OTHER INFORMATION

VI.1) IS THIS NOTICE A NON-MANDATORY ONE? No
VI.2) IF APPLICABLE, INDICATE WHETHER THIS PROCUREMENT IS A RECURRENT ONE AND THE ESTIMATED TIMING FOR FURTHER NOTICES TO BE PUBLISHED Recurrent - pending the excercise of the extension clause - further notices will appear in either 2008 or 2010
VI.3) DOES THE CONTRACT RELATE TO A PROJECT / PROGRAMME FINANCED BY EU FUNDS? No
If yes, indicate the project / programme and any useful reference
VI.4) ADDITIONAL INFORMATION (if applicable) GO reference: GO 05080803/01
VI.5) DATE OF DISPATCH OF THIS NOTICE 08/08/2005


END OF NOTICE

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