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Services Restricted Procedure Notice



SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: National Audit Office, Postal Address: 157-197 Buckingham Palace Road, Town: Victoria, Telephone: 0207 798 7343, E-mail: z3-procurement@nao.gsi.gov.uk, Contact Point(s): Central Procurement Team, For the attention of: Karen Wright, Postal Code: SW1W 9SP, Country: UNITED KINGDOM, Fax: 0207 798 5400, General address of the contracting authority (URL): http://www.nao.org.uk, Address of the Buyer Profile (URL): http://nao.g2b.info/index.htm
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Body governed by public law
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Government Auditor
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: External Audit Services 2010
II.1.2) Service Category 9.
II.1.2.1) Main place of performance Nationwide
NUTS Code
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)

Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) Accounting and auditing services. Statutory audit services. The NAO is headed by the Comptroller and Auditor General (C&AG), and is one of the United Kingdom's main public sector audit bodies. Independent of government, it has responsibility for: auditing the accounts of government departments and their related bodies, Non Departmental Public Bodies, executive agencies (but not local government) and certain government owned companies; examining the regularity of their expenditure; assessing risk to financial control and accountability; and reviewing the value for money of programmes, projects and activities. The services to be provided include external audit services, IT audits, related consultancy, provision of staff support and advice and training. The contract will commence with work to support the audits of the 2010-11 accounts and terminate with the 2012-13 accounts. This will include firms undertaking complete audits on the NAO's behalf, combined delivery teams and senior management led relationship arrangements. Extensive IT audit of complex systems will be required by at least one of the two firms to be appointed. Individual firms may only bid for 1 contract per the Client Group. The clients within this group are HM Revenue and Customs and related bodies. The evaluation process of Part D (Applicant's Technical/Professional Ability) will be conducted in 2 stages. Tenderers must pass all parts of Stage 1 to be able to proceed to Stage 2. Stage 1 requires tenderers to meet the minimum score for the following criteria: Registered auditor; Ability to provide UK wide service; Data protection; and Security/nationality. The NAO will disqualify any tenderer who, post any required clarification, fails to meet the minimum score for any of the criteria listed at Stage 1 irrespective of their scores in other criteria. Stage 2 will be weighted against a set of criteria detailed in the PQQ. Applicants must read through this complete set of instructions and follow the process to respond to this Notice. PQQs must be completed and submitted electronically using the Vault portal through BiPs Delta-ets by the due date of 7.7.2010 at 14:00 hours. The information and documents for this exercise will be accessible at the following website www.delta-ets.com.. To be able to access these documents Applicants will need to register their company details and enter the following Tender Access Code (TAC) 04T556787 at the bottom of the registration page. They will then be issued with a USERNAME and PASSWORD. Applicants who have registered with Delta previously, should follow the link shown and click on the 'Delta-ets Home' tab instead. This will redirect them to the home page where they can log on using their existing username and password to collect the PQQ documents. Applicants who have registered but have forgotten their Username and Password should click on the forgotten password link on the Delta-ets homepage. Applicants should keep their USERNAME and PASSWORD secure, and not pass it to any third parties. Applicants must log into Delta-ets and then click on the Vault tab. Adding the TAC code to the registration will allow Applicants to automatically view the tender title. Applicants should click on this link to be taken into the tenderbox where the PQQ documents are stored. An Applicant who has previously accessed Delta should enter the TAC code in Vault in order to be able to access the documentation. Applicants should check that they are able to access the online PQQ documents. Applicants who experience problems should contact the Delta helpdesk via email: helpdesk@delta-ets.com or call +44 8452707050 for further assistance. Applicants should ensure that they allow plenty of time when submitting their PQQ prior to the closing date and time. Applicants who wish to upload more than one document should zip all the documents in an application such as WinZip or WinRar.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 79210000.
Additional Object: 79212300.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) The NAO intends to award 2 contracts for the Client Group with a total value of between GBP 3 million and GBP 4.5 million. The scope of work required will be determined annually, with the NAO reserving the right to require additional services depending on performance. The duration of each contract will be an initial period of three years with the NAO reserving the right to extend for a further period/periods of up to one year.
If known, estimated value excluding VAT (give figures only)
OR range: between 3000000
and 4500000
Currency GBP
II.2.2) Options (if applicable) Yes
If yes, description of these options The duration of each contract will be a maximum of four years comprising an initial three year period with the NAO having the right to extend for a further period/periods of up to one year.
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 36
And / or days
Or: Starting
And/or ending

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable)
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)


III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) No
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:

Information and formalities necessary for evaluating if requirements are met
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession Yes
If yes, reference of the relevant law, regulation or administrative provision Accountancy
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 5
and, if appropriate, maximum number 12
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) EA_2010
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 07/07/2010
Time 14:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) Yes
If yes, authorised persons

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) Applicants must read through this complete set of instructions and follow the process to respond to this Notice. PQQs must be completed and submitted electronically using the Vault portal through BiPs Delta-ets by the due date of 7.7.2010 at 14:00 hours. The information and documents for this exercise will be accessible at the following website www.delta-ets.com.. To be able to access these documents Applicants will need to register their company details and enter the following Tender Access Code (TAC) 04T556787 at the bottom of the registration page. They will then be issued with a USERNAME and PASSWORD. Applicants who have registered with Delta previously, should follow the link shown and click on the 'Delta-ets Home' tab instead. This will redirect them to the home page where they can log on using their existing username and password to collect the PQQ documents. Applicants who have registered but have forgotten their Username and Password should click on the forgotten password link on the Delta-ets homepage. Applicants should keep their USERNAME and PASSWORD secure, and not pass it to any third parties. Applicants must log into Delta-ets and then click on the Vault tab. Adding the TAC code to the registration will allow Applicants to automatically view the tender title. Applicants should click on this link to be taken into the tenderbox where the PQQ documents are stored. An Applicant who has previously accessed Delta should enter the TAC code in Vault in order to be able to access the documentation. Applicants should check that they are able to access the online PQQ documents. Applicants who experience problems should contact the Delta helpdesk via email: helpdesk@delta-ets.com or call +44 8452707050 for further assistance. Applicants should ensure that they allow plenty of time when submitting their PQQ prior to the closing date and time. Applicants who wish to upload more than one document should zip all the documents in an application such as WinZip or WinRar. Any ensuing contract may also be made available for access by other UK public bodies. The contracting authority also reserves the right not to award a contract, or to award all or part of the contract/or contracts to a supplier/number of suppliers. GO reference: GO 10060710/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: In accordance with regulation 47 of the Public Contracts Regulations 2006, the National Audit Office will incorporate a minimum 10-calendar day standstill period at the point which information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the National Audit Office before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the Head of Commerce at the address given in Section I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 3 months. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If a contract has not been entered into, the court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the court to set aside the award decision before the contract is entered into.
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 07/06/2010


END OF NOTICE

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