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Services Restricted Procedure Notice



SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: National Audit Office, Postal Address: 151 Buckingham Palace Road, Town: Victoria, Telephone: 0207 798 7343, E-mail: z3-procurement@nao.gsi.gov.uk, Contact Point(s): Central Procurement Team, For the attention of: Karen Wright, Postal Code: SW1W 9SS, Country: UNITED KINGDOM, Fax: 0207 798 5400, General address of the contracting authority (URL): www.nao.org.uk, Address of the Buyer Profile (URL): http://nao.g2b.info/index.htm
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at
I.1.3) Tenders or requests to participate must be sent to
I.2.1) Type of contracting authority
If 'other' please specify
I.2.2) Main activity or activities
If 'other' please specify
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities?

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: E Recruitment Management System
II.1.2) Service Category 7.
II.1.2.1) Main place of performance
NUTS Code
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)

Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) Each year, the National Audit Office (NAO) hires approximately 250 individuals and processes approximately 3000 applications. These recruits are split between graduate, experienced hires and temporary vacancies. There are approximately 890 employees in 2 locations in England. The NAO's Headquarters are in Victoria, Central London, where the majority of its staff are based. The NAO also has a regional office in Newcastle. The NAO is a public sector organisation but it's recruitment requirements are similar to a medium/ large accountancy or professional services organisation. The NAO intends to award one contract for the following service: - provision of a single, named, non- bespoke, externally hosted e-recruitment management system (RMS) capable of running the end to end process of it's graduate, experienced hire and temporary recruitment. System requirements: - WCAG compliance to a minimum standard of AA; - ability to interface with websites, intranet, external job boards and recruitment agencies; - applicant tracking and communication (individual and bulk actions); - capability to record assessment evidence and ratings; - detailed management information reporting capabilities on key recruitment metrics including, but not limited to, time/ cost per hire, source, diversity, and campaign pipeline. Support requirements: - implementation management; - user training; - on-going technical support; - account management; - application upgrades. The NAO currently has no Recruitment Management System (RMS). It uses MS Outlook to accept application forms and CV's in MS Word Format for non-graduate recruitment, and for graduate recruitment the NAO uses an externally hosted e-application form which downloads twice weekly to review candidate application content. An MS Excel report containing candidate bio-data is also generated with the e-application download. All applications and assessment scores are tracked through the process using MS Excel spreadsheets, with candidate data and assessment documents being stored as paper files and on an electronic document management system. Applicants may obtain a copy of the Pre-Qualification Questionnaire from: www.delta-ets.com.. To be able to access these documents you will firstly need to register your company details and enter the following Tender Access Code (TAC) 04T982425 at the bottom of the registration page, thereafter you will be issued with a username and password. If you have registered with Delta previously, please follow the link shown and click on the 'Delta-ets Home' tab instead. This will redirect you to the home page where you can log on using your existing username and password to collect the documents. You must then log into Delta-ets and click on the Vault tab. You will then automatically view the title of the Pre-Qualification Questionnaire; click on this link and you will be taken to the Pre-Qualification Questionnaire document. Please check that you are able to access these online documents, if you are experiencing problems, then please contact the Delta helpdesk @ helpdesk@delta-ets.com or call 0845 270 7050 for further assistance. If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta-ets homepage. Please ensure you allow plenty of time prior to the closing date and time and also ensure that only one file is uploaded back into vault, using Zip files where necessary. The completed Pre Qualification Questionnaire must be submitted no later than 14:00 hours on 10 July 2009. Software-related services. Document management software package. Project management software package.Software package and information systems.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 48000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)?
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable)
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable)
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 36
And / or days
Or: Starting
And/or ending

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable)
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)


III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:

Information and formalities necessary for evaluating if requirements are met
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable)

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 6
and, if appropriate, maximum number 10
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable)
IV.3.2) Previous publication concerning the same contract
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 20/07/2009
Time 14:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable)
If yes, authorised persons

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable)
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) GO reference: GO 09061250/01 Possible 2 year extension.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 12/06/2009


END OF NOTICE

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